Lead Capture
Speed-to-Lead + Inbox
Instant replies via SMS/email, correct routing, and one inbox so nothing slips.
- Missed call text-back (instant)
- Auto-replies + smart routing
- EN/FR templates built in
⚡ 60+ Pre-built Automations
Run & Grow Your
Home Service Business
Kalbot OS handles your leads, appointments, estimates, invoices, and follow-ups — automatically.
500+
Businesses Automated
60+
Automations Included
24/7
Lead Response
⚡ 60+ Pre-built Automations
Run & Grow Your
Home Service Business
Kalbot OS handles your leads, appointments, estimates, invoices, and follow-ups — automatically.
500+
Businesses Automated
60+
Automations Included
24/7
Lead Response
AI SUMMARY
What is Kalbot OS?
Kalbot OS is an automation-first CRM and workflow system for home service contractors that handles speed-to-lead, booking reminders, estimate follow-ups, job pipeline handoffs, invoicing nudges, and review/referral requests — automatically.
What it automates
- Missed-call text back + instant lead response
- Booking confirmations, reminders, reschedules, no-show recovery
- Estimate follow-ups until accepted/declined
- Job pipeline alerts + internal handoffs
- Invoice/payment reminders + collections sequences
- Reviews, referrals, and win-back campaigns
Best for
- Roofing, plumbing, HVAC, electrical, general contractors
- Bilingual operations (EN/FR messaging templates)
- Teams that want consistency without extra admin
- Service businesses in Québec (and beyond)
Simple comparison: most CRMs store info — Kalbot OS runs the follow-ups, reminders, and next steps so leads don’t leak.
Booking
Smart Booking & Reminders
Confirmations, reminders, reschedules, and no-show recovery — automatically.
- 24h / 2h reminders
- Reschedule links + confirmations
- No-show recovery follow-ups
Close Deals
Estimates That Close
Follow-ups keep quotes moving until accepted — with smart branches for every outcome.
- View/accept nudges
- Objection paths + follow-ups
- Sales tasks + stage automation
Operations
CRM + Job Pipeline
One pipeline from lead → estimate → job → invoice, with handoffs and alerts.
- Stage moves + job status triggers
- Internal tasks + handoffs
- Owner notifications
Cash Flow
Invoices & Payments
Due today + overdue reminders, payment links, and escalation workflows.
- Due / overdue sequences
- Payment links + receipts
- Collections tasks (optional)
Growth
Reviews, Referrals & Reactivation
Turn jobs into reviews, referrals, and repeat work — automatically.
- Review requests (EN/FR)
- Referral prompts
- Win-back campaigns + segmentation
BEFORE vs AFTER
What Changes When You Use
Kalbot OS
Same business. Same team. One difference: the follow-ups, handoffs, and next steps happen automatically.
| Outcome |
Without
Manual + Inconsistent
|
With Kalbot OS
Automated + Consistent
|
|---|---|---|
|
Speed-to-Lead
Missed-call text back + instant replies.
+ $2,000–$8,000 / mo recovered
~ 2–5 hrs / wk saved
|
✕ | ✓ |
|
Show-Up System
Confirmations, reminders, reschedules, no-show recovery.
+ 1–3 extra jobs / mo
~ 1–3 hrs / wk saved
|
✕ | ✓ |
|
Estimates That Close
Track views + smart follow-ups until yes/no.
+ 5–15% close-rate lift
~ 2–6 hrs / wk saved
|
✕ | ✓ |
|
Collections + Cash Flow
Due-today & overdue nudges + payment links.
Fewer late invoices (cash comes faster)
~ 1–4 hrs / wk saved
|
✕ | ✓ |
|
5-Star Reviews Engine
Auto review requests + smart routing.
More reviews → higher call volume
~ 30–60 min / wk saved
|
✕ | ✓ |
|
Referral Requests
Triggers after a great job/review to grow organically.
+ 1–4 referrals / mo (varies)
~ 30–90 min / wk saved
* These are typical ranges. Your exact impact depends on call volume, avg job value, and follow-up consistency.
|
✕ | ✓ |
TRADES WE SERVE
Run the numbers for your trade — with Kalbot OS
See what inconsistent follow-up, no-shows, and slow collections can cost — then model the lift when your system runs automatically. (You can edit every number.)
Select your trade
Calculator updates by trade
Roofing
Estimates + Follow-upPlumbing
Booking + No-ShowElectrical
Pipeline VisibilityHVAC
Seasonal SpikesGeneral Contractors
Project IntakeOther Home Services
FlexibleROI CALCULATOR
Selected trade: Roofing
Model the lift from follow-ups, reminders, pipeline automation, and invoice nudges — using your numbers.
- Estimate leads leaking per month from missed follow-up.
- See revenue at risk and profit protected.
- Add admin time saved to show real ROI.
Tip: pick a trade on the left, then hit Open Calculator. You can edit every number inside.
Kalbot OS ROI
Adjust a few assumptions and estimate monthly profit protected + admin time saved.
Trade Inputs
Directional estimates only — results vary by market, offer, team, and operations.
Leads leaking / month
—
Leads/day × leak rate × working days
Revenue at risk / month
—
Leaking leads × close rate × avg job value
Profit protected (gross) / month
—
Revenue at risk × gross margin
Admin time saved value / month
—
Hours/week × admin rate × 4.33
Break-even
—
Jobs/month needed to cover plan (based on margin)
A SYSTEMATIC APPROACH
We set it up for you — end-to-end
A simple rollout from kickoff to go-live — pipelines, automations, templates (EN/FR), and team handoffs installed.
≈ 14 days total
1
Kickoff
Demo + Game Plan
Confirm goals, services, and success criteria.
2
Onboarding
Quick Intake Form
Business info, hours, team, languages.
3
Build
Pipelines + Automations
Revenue + jobs workflows installed.
4
QA
Testing + Tweaks
End-to-end test leads and fixes.
5
Launch
Go-Live + Training
Launch, train team, confirm smooth ops.
FAQ
Questions? We’ve got answers.
Here are the most common questions contractors ask before getting Kalbot OS installed.
Is Kalbot OS a CRM?
It includes a CRM — but the real value is the automation layer on top.
- Speed-to-lead + inbox organization
- Booking reminders + no-show recovery
- Estimate follow-ups + pipeline handoffs
- Invoices + collections reminders
- Reviews, referrals, and win-back campaigns
How long does setup take?
Most installs are done in about ~14 days from kickoff to go-live.
Do you charge usage fees or markups?
Usage is billed at provider cost (no markup). You only pay for what you use (SMS/calls).
Can this work in English and French?
Yes — we install EN/FR templates and can tailor messaging to Québec-style French.
What if we already have a process?
Perfect — we mirror what’s working, then automate the handoffs and follow-ups.
What do you need from us to start?
Services + service area, hours, team members, and how you currently handle booking/estimates/invoices.
Get Kalbot OS installed — and stop chasing leads.
We install your pipelines, automations, templates (EN/FR), and team handoffs — then train your team so it runs smoothly.
~14-day rollout
Done-for-you install
EN / FR templates
Usage billed at cost
No contracts • No pressure • See it live